Advanced Crystal Reports XI Training


Crystal Reports XI Training

Advanced Crystal Reports XI Training

Ready to take your Crystal Reports skills to the next level?  If so, we’ve got the perfect class for you!  In our Advanced Crystal Reports XI class, you will learn how to use multiple sections, running totals, variables, advanced formulas, subreports, advanced group concepts, cross-tabs, and report alerts.  Also, learn everything you’ll ever need to know about parameters, including the power and flexibility parameters provide to report developers.


  • Open enrollment class for individuals
  • Live class with an instructor
  • Hands-on exercises and student labs

If this class is not offered on days that are convenient for you, please email, and we’ll do our best to add the dates!

SKU: Advanced-XI-Public Category:

Crystal Reports Training – Advanced Crystal Reports XI

*** Note:  This class has been discontinued.  Please consider our Advanced Crystal Reports class that is offered for the most recent versions (2008, 2011, 2013, 2016, and 2020) by clicking the link below:

Duration: 2 Days, 10-5 ET

Attendees will receive the following:

  • A printed manual with hands-on exercises and samples for use during and after class.
  • 12 months of post-class email support from your Crystal Reports instructor
  • 1 free remote support session with each online class – $125 value


  • Complete our Introduction to Crystal Reports class or have a working knowledge of the introduction class topics.
  • All attendees should have basic understanding of database concepts.
  • Programming experience is not required.

Computer Setup


Lesson 1: Refresher Exercise

  • Lesson Objectives
  • Review of Planning a Report
  • Creating the Report
  • Placing Fields on the Report
  • Creating the Formulas
  • Advanced Grouping
  • Selecting Certain Records
  • Helpful Hints for Formatting the Report
  • Adding and Working with Text Objects
  • Hiding and Suppressing Sections
  • Guidelines

Lesson 2: Power Formatting with Multiple Sections

  • Lesson Objectives
  • Using Multiple Sections in Reports
  • Using the Section Expert to Work with Sections
  • Conditionally Formatting Multiple Sections
  • Challenge Exercise – Formatting with Multiple Sections
  • Challenge Exercise – Conditionally Formatting Using DrillDownGroupLevel
  • Challenge Exercise – Conditionally Formatting Multiple Sections

Lesson 3: Using the Running Totals Feature

  • Lesson Objectives
  • Understanding Running Totals
  • Creating Running Totals for a List of Numbers
  • Conditional Running Totals
  • Challenge Exercise – Creating Running Totals
  • Challenge Exercise – Creating a Conditional Running Total

Lesson 4: Prompting with Parameters

  • Lesson Objectives
  • Parameter Fields Overview
  • Parameter Field Considerations
  • Creating a Parameter Field
  • Using a Parameter to Select Records
  • Using a Parameter Field
  • Creating a Dynamic Value List for Parameter Values
  • Importing a Pick List
  • Adding Parameter Values to Text Objects
  • Allowing Multiple Values in Parameters
  • Using Multiple Parameter Fields in Reports
  • Specifying and Limiting a Range for a Parameter
  • Using Parameters in Conditional Formatting
  • Using an Edit Mask to Limit String Parameters
  • Sorting with a Parameter
  • Group Sorting with a Parameter
  • Using a Parameter to set N in a Top N or Bottom N report
  • Displaying Parameter Fields
  • Cascading Parameter Fields
  • Challenge Exercise – Using Parameters
  • Challenge Exercise – Displaying Parameters

Lesson 5: Using Advanced Formula Features

  • Lesson Objectives
  • Understanding How Crystal Reports Processes the Data
  • What Is a Pass?
  • Pre-Pass#1
  • Pass #1
  • Pre-Pass #2
  • Pass #2
  • Pass #3
  • Using Evaluation Time Functions
  • Working with Variables
  • Declaring a Variable
  • Assigning a Value to a Variable
  • Using a Variable in a Formula
  • Variable Scope
  • Separating Statements in Complex Formulas
  • Working with Arrays
  • Understanding the Formula Evaluation Time Debugger
  • Challenge Exercise – Understand and Set Up the YTD Comparison Report
  • Challenge Exercise – Declare Variables and Conditionally Assign Values to Them
  • Challenge Exercise – Add a formula to YTD Comparison that divides by zero

Section 2: Using Power Tools to Create Advanced Reports

Lesson 6 Using Subreporting as a Workaround Solution

  • Lesson Objectives
  • Understanding Subreports
  • Unlinked versus Linked Subreports
  • Creating an Unlinked Subreport
  • Linking a Subreport
  • Database Links versus Subreports in One-to-Many Situations
  • Formatting the Subreport
  • Passing Data from the Main Report into a Subreport
  • Creating On-Demand Subreports
  • Creating Hyperlinks
  • Using Subreports to Link "Unlinkable" Data
  • Challenge Exercise – Creating Reports with Linked Subreports

Lesson 7: Creating Powerful Groups

  • Lesson Objectives
  • Customizing the Group Name Field
  • Using a Field Name to Customize the Group Name
  • Using a Formula to Customize the Group Name Field
  • Creating Custom Groups
  • Customizing Group Sort Order
  • Grouping on a Formula Field
  • Using Group Selection to Filter the Records in the Report
  • Grouping Hierarchically
  • Challenge Exercise – Create Customized Grouping
  • Challenge Exercise – Using Group Selection
  • Challenge Exercise – Creating a Group Using a Formula

Lesson 8: Working with Cross-Tab Reports

  • Lesson Objectives
  • Understanding How Cross-Tabs Affect Your Data
  • Creating a Cross-Tab Report
  • Creating a Cross-Tab with Multiple Rows or Columns
  • Applying a Formatting Style to the Cross-Tab
  • Customizing the Cross-Tab Format
  • Changing Background Colors
  • Formatting Individual Cells
  • Changing the Summary Operation
  • Suppressing Rows, Columns or Totals
  • Repeating Row Heading for Multi-Page Cross-Tabs
  • Using Alias Names for Column and Row Headings
  • Charting Cross-Tabs
  • Customizing Cross-Tab Group Names
  • CurrentFieldValue
  • Challenge Exercise – Cross-Tab Reports

Lesson 9: Report Alerts

  • Lesson Objectives
  • What are Report Alerts
  • Creating Report Alerts
  • Basing Report Formulas or Conditional Formatting on Report Alerts  
  • Creative Usage for Report Alerts

Lesson 10: Report Templates

  • Lesson Objectives
  • What is a Report Template
  • Standard Report Creation Wizard and Templates
  • The Template Expert
  • Applying a Template and the consequences
  • Template Considerations
  • Creating Your Own Templates
  • Inserting Template Fields
  • Formatting Template Fields
  • Giving Template Fields a Value
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